Life and work gets easier with the right tools. These can be the small extra tools that help eliminate an otherwise annoying time-consumer, or they can be bigger products or full systems that help control a process or even take care of all your needs.
We are offering a selection of tools – carefully selected products of which some reside in the cloud and others on your own computer.
All prices shown are without VAT and are indicative – please check prices before buying, especially on partner sites, as they may have changed since we wrote them here.
Documentation files under development can be large and, of course, could often benefit from being stored in a place common for those who work with them. But there is an alternative for the unique transfer and for the situations where you simply do not want the file stored at an external server.
Binfer is a low-cost facility that let you send files using an app for Windows, Mac, or Unix – and let the receiver simply download them using a web browser. You can buy a number of GB transfer up-front – one time, no expiry or auto renewals – or you can get an advantageous subscription if you need this service regularly.
Document management, internal and external communication, project and task management, time management, CRM, telephony – and about 30 other major features for making your company work at a high level! Bitrix24 is not “CRM with some extras” or whatever could be thought of it: the philosophy is to provide many or most of the utilities needed by a company, nicely integrated and tied together in a collaborative intranet plus extranet. All features are valuable by themselves and even more so in combination.
There are several plans to choose from in the cloud, and several self-hosted editions as well, thereby catering for all needs from the smallest to the largest company. If you go for a cloud account, it can be set up in a couple of minutes – for free! You may then upgrade it to a paid plan if you wish, but in any case you start from the free version. The initial domain ending reveals the physical storage of data – .eu is in Europe and .com is in the USA. You can change to your own domain name afterwards if you wish.
Bitrix24 Free – .eu for European hosting or .com for hosting in the USA
Hint: use a dedicated account owner email address for the registration, as you may need to hand it over during a later upgrade to self-hosted or similar.
Current paid plans include Plus, Standard, Professional, and the special CRM plan. Price range is 39 € / month to 199€ / month for unlimited users! Check out all the features of each cloud plan.
Current editions include Bitrix24.CRM, Business, and Enterprise. One-time cost from as low as 1,490 €. Check out the different on-premise editions and prices.
Illustrations are great in most documentation – especially if you produce something physical that needs to be assembled by the user, like furniture or machines, or needs adjustment, change of spare parts, replacement of wear and tear parts, etc. – and can greatly enhance the user’s experience of your documentation, your product… and you!
One of the most versatile and useful pieces of software for making illustrations is CorelDRAW. It has been around for many years and is particularly good at vector graphics. If your needs are bitmap based, with PaintShop Pro you are home safe for producing whatever graphics is needed. Both are for Windows. CorelCAD for Mac and Windows does a lot more than illustrations, of course, but is highly suitable also for certain documentation purposes.
CoreDRAW Technical Suite 2017 (629.51 €) – Corel DESIGNER, CorelDRAW, Corel PHOTO-PAINT, Lattice3D Studio Corel Edition, Corel Font Manager, Corel PowerTRACE, Corel CONNECT, Corel CAPTURE, and a lot more!
PaintShop Pro 2018 (41.68 €) – for photo editing and creative graphics design
CorelCAD 2018 (638.83 €) – 2D drafting and 3D design tools with project collaboration and sharing
You most likely want different diagrams and charts in your documentation and Edraw Max Pro for Windows, Mac, and Linux can help you make them! With 280 diagram types and 12,000 vector symbols, you will most likely find everything you need in this program, but even better: you can create your diagrams in minutes through the use of templates and dynamic built-in user guides.
Depending on your needs you may wish to buy a subscription, to be renewed yearly, or a perpetual license with either 1 year or lifetime upgrade guarantee.
Subscription (95 €) – single user, one computer: Mac or Windows
Standard (95 €) – single user, 1 year upgrade guarantee, may be used on two computers: Mac and Windows
Lifetime (229 €) – single user, lifetime upgrade guarantee, includes 1000 MB cloud space, may be used on two computers: Mac, Windows and/or Linux
Part of getting your documentation under control is to ensure that you have the planned tasks registered and scheduled, the people involved instructed and tasks given to them, and the documents produced stored and backed up. This is exactly what LeaderTask can do for you.
It is software for managers working in an environment where a central control is needed. the software and the data reside on your own computer, making it available also when you are offline, for instance on an airplane. Also offline available you have the mobile app with your project plans. Backups are safely stored in the cloud.
It is also a collaborative tool where each colleage has access to the projects they participate in.
LeaderTask (40 €) – for managing your own projects and time
LeaderTask Company Management (126.59 €) – for the company, includes CRM
LeaderTask Company Management Site License (2,528.49 €)
Reezaa PDF Tools
PDF is an important and very often used file format for documentation. Often you need to create a PDF file, or you get one that you need to edit or correct – or you need to take out a photo from it. Whatever you need to do, Reezaa has a tool for it that will save you lots of time. The tools are for Windows, apart from the last two on the list, which are for Mac.
WinPDFEditor (25.37 €) – does all kinds of editing, erasing, adding text and lines, etc. and saves as a PDF
PDFTiger (25.37 €) – creates PDF documents from Word, Excel, PowerPoint, or txt files, or images. And from PDF files, creates Word, Rich Text, Plain Text, HTML, and Shockwave Flash SWF files, and images
PDFZilla (25.37 €) – from PDF files, creates Word, Rich Text, Plain Text, HTML, and Shockwave Flash SWF files, and images: BMP, JPG, GIF, PNG, TIF
PDF Combine (25.37 €) – combines two or more PDF files into a single one
PDF Rotator (25.37 €) – lets you rotate a page or page range 90 or 180 degrees in either direction, also in restricted PDF files
PDF OCR (25.37 €) – converts scanned PDFs into editable electronic text. Built-in text editor. Can additionally create PDFs from scanned documents
JPG To PDF (25.37 €) – converts one or more JPG files to a PDF file
PDF Eraser Pro (25.37 €) – deletes and erases text, images, logos, etc. from PDF files and allows for cutting away unneeded pages. It can additionally rotate pages and allow for adding text and images
PDF Editor Mac PRO (25.37 €) – allows for adding text, images, and watermarks to PDFs, changing font properties, etc.
PDF Merger Mac (25.37 €) – combines two or more PDF files into a single one and allows for changing the page sequence
Documentation is not only manuals – if your company or your client is running a website, they would want an ongoing reporting of the website’s performance: how is it ranking, how many backlinks exist, have the necessary SEO rules been observed at all pages, stats for social media, etc., as well as technical and SEO auditing reports.
With SEO PowerSuite you can do all this documentation and with the Enterprise edition you have the option to not only export to a large range of formats but also to whitelabel the reports and even set up rules and timers that will generate the reports automatically. The Professional edition has some limitations in comparison and is mostly suited for internal use, while the Enterprise edition is great for consultants and SEO or web agencies.
SEO PowerSuite Professional (299 €)
SEO PowerSuite Enterprise (699 €)
Of course, you can also plan and run the campaigns through this software, and it can do practical thinks like verify the site links and create sitemaps and robots.txt files.
Make a habit of checking your documentation files for virus and other malware before publishing them or sending them anywhere! Award winning Zemana Doo has a number of tools for this that will leave your files safe and you in control.
These tools do not have any confusing settings – they just work out-of-the-box. And they will work even if you have other antivirus software on the computer. All while you just lean back for a couple of minutes, letting the tools check that you are doing good for your users or customers.
Zemana AntiMalware (from 21.13 €)
Zemana AntiLogger (from 25.37 €)
Zemana Mobile Antivirus Pro (from 12.70 €) – for Android
Other useful tools and services
If you are active in the market you probably wish to know, if you can, how well your brand or brands are being received – and remembered. Are people talking about you? Do you have a proper level of awareness in the market?
Awario is a service that will tell you exactly that! They monitor the web in all languages, analyse, filter, gather evidence and make reports for you to enjoy and benefit from. Awario has several levels of subscriptions, supported by web and mobile tools for you to work with data in a convenient way – and they alert you regularly with a status so that you in fact just need to lean back and enjoy being on top of the knowledge curve.
So Awario is a great supplement to your web presence and SEO activities, allowing you to have a full 360 degrees approach to web-based marketing and publishing.
What would a good document be without good illustrations? Your product must of course be the main topic to illustrate but in order to get a pleasant look that appeals to your readers, often additional photos and vectors of a more general nature will help.
The basis of a good photo is… a good photo! Same counts for vector graphics, cliparts, and other illustrations – if you are not making everything yourself from scratch, which could cost you lots of valuable time, you will need a good source for this kind of contents to supplement your texts and product illustrations.